INTERNAL REGULATIONS OF THE UEP


INTRODUCTION

These Internal Regulations clarify and complete, where necessary, the statutes of the UNION EUROPÉENNE DES PARACHUTISTES (UEP), approved by the Presidium and registered in Paris on February 22nd 2007. They also indicate the procedures in place to ensure the efficient running of the UEP. The text refers to the Union as UEP and the national associations as “Member Countries”.  The UEP is the only European association recognized by the national associations. The current version replaces all previous versions.

1) GENERAL

1.1 - The title “UNION EUROPÉENNE DES PARACHUTISTES » is reserved for this association which unites National Associations of Veteran Military Parachutists and Para Commandos from the member countries (§1 of statutes). No other association can use this name in accordance with the French Criminal Law and the specific law dated July 1st, 1901 – Official Journal n° 12 of 23/1/1990.

1.2 - The UEP cannot be involved, in any way, in the internal affairs of its member associations.

1.3 - The vocation of the UEP is to unite all those who serve or have served in Military Parachutist Units (all age groups), regardless of rank or seniority.

1.4 - The objectives of the UEP are:
•    to initiate and/or coordinate all actions to develop solidarity amongst its members and maintain the ideal and specific spirit common to military parachutists based on a sense of duty and honour,
•    to implement and maintain a network of contacts to ensure mutual assistance and shared activities amongst the parachutists of the different UEP countries with the aim of strengthening both individual ties and friendly relations between the members.

1.5 - The philosophy of the UEP is to serve this ideal but not to exploit it for either personal or specific reasons. This requires that the members are unpaid volunteers who are both disinterested and devoted.

1.6 - No involvement or interference with political or religious matters is possible for the members.

1.7 - The UEP encourages any action that favours the development of a United Europe.

1.8 - The UEP makes use of every occasion to transmit its “raison d’être”, not only within the association but also elsewhere.


2) MEMBERSHIP

2.1 -
Initial Contact:
2.1.1 - Any request to join the UEP by a national association will be presented to the Presidium.
This can be a direct contact or a contact through an intermediary such as a current member.
The request must be presented on a headed letter highlighting the official existence of the candidate and include a copy of their statutes and a document indicating important details such as the contact with military parachutists, the administrative organization, the number of members (by category), the objectives of the association, its activities, it’s contact with the army, etc.. The request for membership implies that the association is in conformity with the UEP statutes and accepts them with no restriction.

2.1.2 - A probationary period of one year is customary during which the association may be present as an observer at UEP meetings but without voting rights.

2.2 - Admission:
2.2.1 - Admission is decided by the Presidium. Member associations receive a document confirming membership. The association accepts to return the document should they resign or are excluded from the UEP.
2.2.2 - Member associations are entitled to add a UEP banner to their national flag. This must be returned with no financial compensation, in the case of resignation or exclusion.
2.2.3 - They are entitled to add the UEP logo to their official documents. This should be removed in the case of resignation or exclusion.

2.3 - Duties and Rights
2.3.1 - All member countries must respect the statutes
2.3.2 - All member countries are free to uphold their own opinions, political or otherwise, but may not refer to their membership of the UEP in doing so.
2.3.3 - All member countries must pay the annual membership fee, as set by the Presidium at the annual congress.

2.4 - Exclusion
2.4.1 - The non respect of the statutes can lead to exclusion of the contravening country.
2.4.2 - Non payment of the annual membership fee can lead to exclusion. A member country that has not settled its outstanding fees after two reminders will have its membership revoked.

2.5 - Decision to Exclude
2.5.1 - The decision to exclude a member country can only be decided by the Presidium on the basis of a fully documented case presented by the General Secretary at the Plenary Meeting.
2.5.2 - This serious decision must be the object of a unanimous vote by all the members at the Plenary and not just a simple majority.


3) ADMINITRATIVE ORGANISATION


3.1 - Presidium (PR)
3.1.1 - The Union is managed by the Presidium including the President of each member country association. It should be noted that only one association can represent each country. Only Presidents may intervene during the plenary meetings and have the right to vote. Members of the Presidium may receive no compensation from the UEP. The Presidium meetings can be held anywhere in the member countries.
3.1.2 - Role of the Presidium
Presidium meetings are chaired by the Executive President who determines the Agenda. The Presidium discusses the subjects on the agenda, approves the budget presented by the Executive President Decisions will be taken by a simple majority of the countries present. In case of a tied vote, the vote of the President will break the tie.  Remark: observers from the Member Countries are entitled to be present at Presidium meetings. Prior to a vote, each President may consult with the other members of his delegation for advice.
3.1.3 - Presidium Meetings.
The Presidium meets at least once a year and at any time considered necessary.
a) - during the annual congress organized by the country holding the Presidency.
b) - at the request of the Executive President
c) - at the specific request of at least 1/3 of the members of the Presidium.

3.2 - Executive Bureau
3.2.1 – Duties: the duties of the Executive Bureau include the secretariat and the treasury of the Executive President. Minutes will be established by the Secretary General for each meeting of the Presidium, these will be forwarded to all participants within the four weeks following the meeting.
The Executive Bureau will also issue Information Bulletins to the National Presidents to keep them up to date with the activities of the association.
3.2.2 - Term of Office: the Presidium ratifies the nomination by the French association of the Secretary General and a Treasurer for a term of office of three years, renewable twice.  These posts are held by members of the French association for reasons of continuity and due to the fact that the statutes have been established under French law.
3.2.3 -  Hierarchy: Both the Secretary General and the Treasurer report to the Executive President.
3.2.4 - Duties/Payment/Control
3.2.4.1 - The Secretary General is responsible for all correspondence and contact between members.
He coordinates of the organisation of the Congress and informs the members of the Presidium of their status. He is also assists the President in running the meeting and is responsible for the minutes.
All correspondence must be written in both French and English (two official languages of the UEP).
3.2.4.2 - The Treasurer maintains the accounts of the UEP and informs the President of their status. The accounts are closed each year at the date of the Congress (usually November 30th). All documents must be archived and include receipts, invoices, etc... (Either originals or photocopies).
3.2.4.3 - Income and Expenses: The accounting year runs from December 1st to November 30th of the following year which usually represents the period between two congresses. Income is derived from the annual subscriptions of the member countries and the sale of promotional articles such as ties, badges, etc.. The amount of the subscription is fixed by the Presidium and serves to cover the running costs of the Executive Bureau. Payment should be made during the first quarter of each accounting year. Expenses are usually administrative in nature or for the purchase of promotional articles. The travel costs of the Secretary General and the Treasurer are covered by the UEP budget. The budget is controlled regularly by the Executive President and yearly by the Presidium during the Annual Congress.
3.2.4.4 - These two volunteer posts may not be subject to any compensation by the UEP other than the reimbursement of expenses as per 3243


3.3
– Archives
The original copies of the Statutes and the Internal Regulations are archived at the National Headquarters. Archives are not transferred as they generally include Minutes, Information Bulletins which are sent to all the Presidents, members of the Presidium.


4) EXECUTIVE PRESIDENT AND VICE PRESIDENT

4.1
- Selection of Executive President (and Vice President)
The Presidium elects at the Annual Congress an Executive President and Vice President by simple majority for a duration up to and including the next Annual Congress. The Executive President is the National President of the National Association of the country holding the Presidency of the UEP for the following year.  This country also has the responsibility of organizing the next annual Congress. The Vice President is proposed by the Country which is to hold the Presidency the following year (future Executive President).

4.2 - Rotation of Presidency
Each member country will hold the Presidency in turn. The order is determined by the Presidium. The term of office is one year and can only be held a second time after all the other member countries have taken their turn. The order, decided by the Presidium, will be notified at least two years in advance.

4.3 - The Executive President is responsible for the budget of the UEP; this budget must be presented annually by the Treasurer to the Presidium at the Congress. The President takes the Chair at the Annual Congress and determines the Agenda.
When necessary, the President may take decisions after requesting the position of all the members of the Presidium, by e-mail, letter, fax or telephone based on a simple majority.
Such decisions will appear in an Information Bulletin issued immediately.

4.4 - Replacement of the Executive President (and Vice President)
In the case where an Executive President (or Vice President) should give notice from his National position during their UEP term of office, his successor will automatically replace him for the remainder of the UEP term of office.
In the case where an Executive President is temporarily incapacitated, he will be replaced for the time necessary by the Vice President or the Secretary General.
This is also the case when for all members of the Presidium.


5) ANNUAL CONGRESS

5.1 - Organisation of Annual Congress
The annual Congress which should last a maximum of four days, comprises a delegation of a maximum of four delegates from each National Association. The Congress is usually held in October of each year in the country that holds the Presidency.  This calendar can exceptionally be modified upon the request of the organising country.

5.2 - Location
The choice of location is the responsibility of the organising country.

5.3 - Expenses
The cost of the participation of the official delegations (accommodation, food and transport during the congress) is covered by the organising country.

5.4 - Additional Participants
The organising country may (or may not) accept additional participants above the number of the official delegation. The country determines the number of additional participants acceptable and the cost of their participation. This cost is borne by the participants.

5.5 - Travel Costs
All travel costs to the annual Congress or any other manifestation are borne by each participant.

5.6 - Delegations
Each delegation shall include a maximum of four people including:
- The National President (mandatory)
- Three members of the national association.

5.7 - Handing over of the UEP Flag
The country holding the Presidency also holds the UEP flag. At the end of the Annual Congress a ceremony will be arranged by the Organiser to hand over the flag to country taking on the Presidency.


5.8 - Transfer of responsibilities
Responsibilities will be transferred from one officer to another in the following situations:
Election of a new Executive President
Change of Executive President for any reason such as change at National level due to resignation, etc...


6)  UNIFORM


The uniform is important and is defined as follows:
a) National headwear (beret,..)
b) Navy blue blazer with UEP badge sewn onto left sleeve
c) White or pale blue shirt
d) UEP tie or national association tie
e) Light grey trousers
f) Black or navy shoes
g) Black socks


7)  HONORARY PRESIDENT OR MEMBER

The titles of Honorary President or Honorary Member are destined to honour people who have contributed to the renown of the UEP through either their authority or their support (whether moral or material). Only people with a military parachutist background can be considered for the title of Honorary President. These titles are purely honorific and have no rights attached however, their holders are entitled to be informed of the activities of the Union through their National Association and are invited to the different events that are organised. Nominations, under the responsibility of the National Presidents, are presented during the Presidium meetings and subject to the final approval of the Executive President.  A certificate is prepared by the Secretary General, signed by the Executive President in office and handed to the recipient. Such a title can be revoked by a simple vote of the Presidium if the holder should cause any prejudice to the UEP or be subject to a judicial sentence.


8) NATIONAL ASSOCIATION MAGAZINES

The National Magazines should publish any UEP information which should appear with the UEP logo of a height of t least 2 cms.  Articles of interest to the UEP can be exchanged amongst the members under the UEP logo.


9) MODIFICATION OF STATUTES AND INTERNAL REGULATIONS

In accordance with the Statutes, modifications of the Statutes and the Internal Regulations are approved by the Presidium with a simple majority vote.  The modifications are prepared and presented by Working Groups set up by the Presidium who defines their mission and life span. The working groups include a member from each national delegation. Each Working Group elects a President who has the responsibility of coordinating the work and presents the results to the Presidium. The members of the Presidium may not be a member of a Working Group.


10)  DISSOLUTION OF THE UEP

The dissolution of the “Union Européenne des Parachutistes” can only be decided by the Presidium under two conditions:
a) the presence of all the members
b) a unanimous vote


11) LIQUIDATION

In the case of the dissolution of the UEP, the Presidium will decide what to do with its assets, the only possible beneficiaries are the support associations that help military parachutists in difficulty and that are represented by the National Associations members of the Presidium.

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